Policies & Procedures, Constitution and Bylaws

POLICIES AND PROCEDURES
The following are the Policies and Procedures of The Cocker Spaniel Specialty Club of Georgia’s, as revised by the Board of Directors on May 16, 2007:
1. The club is dedicated to purebred Cocker Spaniels, and does not approve of breeding mixed breed or cross breed litters. A
“purebred dog” is defined as any breed recognized by the American Kennel Club. Any applicant who intentionally breeds a mixed breed litter within two years of the date of the application shall be denied membership, unless such applicant has spayed/neutered the animal, or ensures that all puppies are/were spayed/neutered before the puppies leave such applicant’s premises.
2. Applicants who apply after October 1 and are later approved shall have their membership extended through the following fiscal year.
3. Members Dues:
a. Active Membership, Individual: $30.00
b. Active Membership, Family: $50.00
c. Associate Membership, Individual: $25.00
d. Associate Membership, Family: $30.00
e. Junior Membership: $5.00, if not in conjunction with a Family Membership
f. Life Member: dues waived; Member spouse of a Life Member: $25.00
4. A member, to be in good standing with C.S.S.C.G., Inc. must not have any delinquent debts to the club, must be in good standing with the AKC, and otherwise not in violation of any section of the Constitution or Bylaws.
5. The club roster is available to members only and not outside individuals or organizations, unless it is distributed with prior Board approval after reasonable notice to the membership.
6. MEETINGS - Speakers at membership meetings or educational presentations should be offered compensation.
7. AWARDS - A list will be prepared for the Annual Meeting and Awards Banquet each year that lists members who have earned titles or other significant awards during the year. Awards will be given at the Annual Meeting and Awards Banquet.
8. CONFORMATION SHOWS AND MATCHES
a. The Show Chair, Chief Ring Steward, Judges Hospitality Chair, and Judges Transportation Chair shall not exhibit a dog at a
C.S.S.C.G. sponsored show.
b. The entry fee at C.S.S.C.G. sponsored shows shall be waived for Junior Showmanship.
c. The club should approve and hire conformation judges up to four years in advance.
d. For the Spring and Fall Shows, the club will offer the following customary trophies for all three varieties, except where noted
in the premium list for that show:
• BOV - Best of Variety
• BOS - Best Opposite Sex
• WD - Winners Dog
• WB - Winners Bitch
• BOB - Best of Breed (not for all varieties)
• BOS to BOB - Best Opposite Sex to Best of Breed (not for all varieties)
• BBB - Best Bred by Exhibitor
• BV - Best Veteran
• Brood Bitch
• Stud Dog.-3-
• Junior Showmanship (not for all varieties)
9. Each show’s respective Trophy Chair’s responsibilities are:
a. Purchase trophies within the given budget, or seek Board approval before exceeding the allotment.
b. Provide the Show Chair with a complete list of breed prizes and Challenge Trophies for that show six months before the
upcoming show.
c. Ensure trophies are properly displayed before beginning the show.
d. Ensure that perpetual trophies will be on display at the show, and that no one removes or physically awards them to its
winner, except where that trophy’s guideline call for such.
e. Ensure the club retains unclaimed trophies, as they will become the property of the club.
10. Members and friends will steward at all home shows and matches
11. Bitches entered in a show who come in season after the show’s closing date but before the show, will receive a refund of entry fee, less an administrative fee, upon certification by a veterinarian presented before the show.
12. INTERNET DISCUSSION GROUP - The club shall maintain, via a person approved by the Board, an internet discussion group,
such as Yahoo Groups, Google Groups, etc. to serve as an added means of communication for members of the club. It shall be
dedicated expressly for the exclusive use of members of the club, and closed to non-members. The site shall be used to, among other things, publish the club newsletter, conduct polls of the membership of matters of interest, for its internal communications, and to facilitate club discussion.
13. WEBSITE - The club shall maintain an internet web page, via a person approved by the Board, to serve as a means of
communication with persons and organizations outside of the club.
14. PUBLICATIONS DIRECTOR - The Publications Director chief duty is to publish a periodic newsletter, but shall also make known to the public match and eye clinic flyers, publish flyers for other club events, while helping the Secretary in communications duties.
15. NEWSLETTER - The purpose of the club newsletter is to communicate with the membership of the Cocker Spaniel Specialty Club of Georgia. It shall be published at least two weeks before all general membership meetings, and e-mailed to all members in good standing, or mailed to those members in good standing that have requested and received permission to so receive the newsletter via U.S. Mail. Information to be specifically included in the newsletter, but not limited to:
• Notification of the next meeting, including place, date and time
• Announcement of applications for new membership
• Announcement of election to membership
• Announcement of nominations for offices and board members
• Announcement of election to offices and the board
• Minutes of the previous month’s meeting
• Upcoming club activity information
16. All materials of the newsletter are for the sole use of the members and may not be reproduced without the prior, written permission of the club board and author.
17. No profanity and no disparaging statements toward any individual, dog or organization will be published.
18. GENERAL - Cards and flowers will be sent at the discretion of the President.
19. The club shall indemnify and hold harmless by insurance policy its directors, officers, employees, and agents against expenses (including attorney fees), judgments, fines, and amounts paid in settlement under circumstances described in, and to the maximum extent allowed by the Georgia Nonprofit Corporation Code, O.C.G.A. §14-3-851. et seq., except liability:
a. For any appropriation, in violation of his or her duties, of any business opportunity of the corporation;
b. For acts or omissions which involve intentional misconduct or a knowing violation of law;
c. For the types of liability set forth in Code Sections 14-3-860 through 14-3-864; or
d. For any transaction from which the director received an improper personal benefit.
20. The President, Vice-President, and Treasurer shall be listed as authorized signatories for the club checking account. Any check over $500.00 must be signed by any two of the signatories.
21. When a check payable to the club is returned unpaid, the Treasurer will redeposit the check. Upon a second unpaid return, the Treasurer will send a letter, as approved by the Board, demanding restitution for the due amount made via certified funds only, a $30.00 administrative fee, and all costs charged the club by the financial institution, plus interest at the rate of 18% annum from the date the check was returned unpaid. Future charges incurred (e.g., dinners, trophies, eye-clinics, entry fees) must be paid for in cash until the debt is settled.
22. All reasonable efforts will be made by committee chairpersons to deliver checks to the Treasurer in a timely manner.
23. The club will not entertain anonymous correspondence of any kind.
24. STANDING COMMITTEES
a. Spring Specialty Show Standing Committee. The Board shall appoint a member as Chairman to produce and administrate the Spring Specialty Show, no less than 10 months before the show. This shall be a one-year appointment. The same member may receive consecutive appointments. A Vice-Chairman is to also be appointed in like manner and term, to serve in the absence of the Chairman. Both individuals will work together to ensure continuity toward successful completion of the show.
Individuals may be given the opportunity to request to serve on a specific committee
b. Fall Specialty Show Standing Committee. The Board shall appoint a member as Chairman to produce and administrate the
Fall Specialty Show, no less than 10 months before the show. This shall be a one-year appointment. The same member may
receive consecutive appointments. A Vice-Chairman is to also be appointed in like manner and term, to serve in the absence
of the Chairman. Both individuals will work together to ensure continuity toward a successful completion of the show.
c. Judges Selection Standing Committee. This three-person committee will solicit names of judges from the membership, and
approach these persons for their availability to judge. The committee will make reports to the membership as appropriate.
d. Education Standing Committee. The Board may appoint a member whose duty will be to arrange for periodic clinics and
learning opportunities for the club membership. Such opportunities shall be such things as, but not limited to, clinics, invited
speakers, and travel opportunities on any topics of interest to the club, and in keeping with the club’s purpose. Such
educational opportunities shall happen no less than twice yearly, and shall be funded in part by club funds for the benefits of
its members.
e. Finance Standing Committee. This three-person committee shall be responsible for an annual audit of the books of account
for the club, and when the office of the Treasurer changes hands, to ensure correct operation and continued conformity as a
501(c)(3) Non-Profit organization. The audit shall be completed within 90 days of assignment. The committee shall publish a
written report of its finding, available to the membership. It shall recommend to the Board, if necessary, the hiring of an
outside auditor. All audit reports are the sole property of the club, and shall be maintained with the club records by the
Secretary.
f. Constitution Revision and Review Standing Committee. The members of the club shall adopt, and may from time to time
revise, such Bylaws as may be required to carry out its objectives. There shall be a five-person Standing Constitution Revision
and Review Committee assembled for this purpose, when so requested by the Board, with powers as set forth hereinafter.
Note: Club Policies and Procedure may be amended throughout the year, allowing flexibility of expression and action in governance of the club, as set forth in the Bylaws.
SO RATIFIED THIS 26TH DAY OF AUGUST, 2007.

CONSTITUTION
Article I
NAME AND OBJECTIVES
Section 1. The name of the club shall be The Cocker Spaniel Specialty Club of Georgia, Inc.
Section 2. The objectives of the club shall be:
a. To further the advancement of purebred Cocker Spaniels, encourage and promote quality in the breeding of purebred
Cocker Spaniels, and to do all possibly to bring their natural qualities to perfection;
b. To urge members and breeders to accept the standard of the Cocker Spaniel as approved by the American Kennel Club
(AKC) as the only standard of excellence by which Cocker Spaniels shall be judged, and to encourage members to strive
to select breeding stock from among those Cocker Spaniels which have the ability to do the work for which the Cocker
Spaniel was originally bred, namely, to find, flush, and retrieve game, among those of soundness of mind, body, and
temperament;
c. To do all in its power to protect and advance the interest of all breeds of purebred dogs and to encourage sportsmanlike
competition at dog shows conformation events, performance, and companion dog events.
d. To conduct sanctioned matches, conformation shows, obedience trials, Spaniel field trials and hunt tests, agility trials,
tracking tests, and any other event for which the club is or may become eligible under the rules and regulations of the
American Kennel Club; to conduct Working Dog tests as sanctioned by the American Spaniel Club.
Section 3. The club shall not be conducted or operated for profit. No part of any profits or remainder or residue from dues or
donations to the club shall inure to the benefit of any member or individual. The club operates, and shall continue to
operate, as a Non-Profit organization.
Section 4. The members of the club shall adopt, and may from time to time revise, such Bylaws as may be required to carry out
these objectives. There shall be a Standing Constitution Revision and Review Committee assembled for this purpose,
with powers as set forth hereinafter.
SO RATIFIED THIS 31st DAY OF JANUARY, 2009.

BYLAWS
ARTICLE I
MEMBERSHIP
Section 1. Eligibility. This club’s primary purpose is to represent breeders and exhibitors of the Cocker Spaniel within the
immediate area. There shall be five types of membership available to all persons who are in good standing with the
American Kennel Club and subscribe to the objectives of this club. Unless otherwise noted, each type of membership
carries all rights, duties, and privileges of membership, including the right to vote and hold office.
a. Individual Membership: Available to individuals 18 years of age and older.
b. Family Membership: Available to two adult members of the same household, each accorded one vote.
c. Associate Membership: Available to individuals or families who live outside a 50-mile radius of Metropolitan
Atlanta, Georgia. Associate Members shall not vote, nor hold office.
d. Junior Membership: Available to persons less than 18 years of age. Upon attaining the age of 18, these members may
transition to Active Membership or Associate Membership by payment of the appropriate dues, if they otherwise
meet the standards of such class of membership. A Junior Member may not vote, nor hold office, although is
otherwise encouraged to fully participate in club activities.
e. Life Membership: Available to an Individual Member or Family Member by a majority vote of the Board of
Directors upon completion of 25 consecutive years in good standing as a member of this club. The Board shall solely
decide such good standing.
Section 2. Dues. Dues shall be payable on or before the 1st day of March of each year. No member may vote whose dues are not
paid. In October, the Treasurer shall send to each member a statement of dues for the coming year.
a. Active Membership, Individual: $30.00 per year maximum
b. Active Membership, Family: $50.00 per year maximum
c. Associate Membership, Individual: $25.00 per year maximum
d. Associate Membership, Family: $30.00 per year maximum
e. Junior Membership: $5.00 per year maximum, if not in conjunction with a Family Membership.
f. Life Member: dues waived; Member spouse of a Life Member - $30.00 maximum.
Section 3. Election to Membership.
a. Each applicant for membership shall apply on a form as approved by the Board of Directors, which shall provide that
the applicant agrees to abide by the Constitution and Bylaws and the rules of the American Kennel Club. The
application shall state the name, address, and occupation of the applicant(s). It shall carry the endorsement of two
club members in good standing.
b. Accompanying the application, the prospective member(s) shall submit dues payment for the current year, which
shall be held pending the vote on the application. If the applicant is denied membership, then the amount shall be
refunded within a reasonable time, usually no more than 30 days from the denial.
c. Applications shall be initially filed with the Secretary, who shall promptly record the name of the applicant, and shall
forward the monies received to the Treasurer. The Publication Director, or other such person so named, shall publish
the name of each applicant in the next two club newsletters after its receipt. Applicants shall be published in the club
newsletter prior to their first reading.
d. The President shall present the application to the club for consideration at the next meeting after it is received. The
prospective member, if seeking Active Membership status, must be present for two readings of their application for it
to be valid. At the second reading of the application, the application will be voted upon.
e. If the applicant for Active Membership is not present for one of the readings within four months following receipt of
the application, the application shall be void and the membership fee shall be returned to the applicant. As to
applicant for Associate Membership: upon receipt of their application and publications thereof, they shall be voted
upon at the next CLUB meeting.
f. Applicants shall leave the room during the voting to allow for frank and open discussion of the application prior to
the actual vote. The vote shall be tallied by the Secretary. If the Secretary is not present, a consensus of those
members present may choose another member to tally the votes. Affirmative votes of 2/3 of the members present and
eligible to vote, voting by secret ballot at that meeting shall be required to elect the applicant. The club can only
inform applicants whether they received the constitutionally mandated affirmative majority vote.
g. Applicants for membership who have been refused admission to the club may reapply no sooner than six months
after such rejection.
h. Membership renewal - Each member shall sign and include an affirmation of the Code of Ethics with each member’s
renewal form and dues payment.
Section 4. Termination of Membership. Memberships may be terminated by:
a. Resignation. Any member in good standing may resign from the club upon written notice to the Secretary.
Resignations can only be rescinded if they have not been announced or formally acted upon. The Secretary will
present such notice of resignation to the club at the next meeting after they receive the notice. No member may resign
when in debt to the club. Obligations other than dues are considered a debt to the club and must be paid in full prior
to resignation. If monies are owed to the club, the club Treasurer shall pursue payment.
b. Lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remain
unpaid 90 days after the first day of the official year, March 1st. However, the Board of Directors may grant an
additional 90 days grace period to such delinquent members in meritorious cases by a simple majority. In no case
may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.
c. Expulsion. A membership may be terminated by expulsion as provided by Article VI of these Bylaws.
ARTICLE II
MEETINGS AND VOTING
Section 1. Club meetings. Meetings of the club shall be held within the greater Atlanta, Georgia area, at such time and place as may be designated by the President or majority of Board of Directors, but no less frequently than every two months. Written
notice of time and place of each such meeting shall be given by the Secretary at least 10 days prior to the date of the
meeting. The quorum for such meetings shall be 20% of the voting members in good standing.
Section 2. Special Club Meetings. The President may call special club meetings, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board. Members may call for a special meeting by
means of a petition signed by five members of the club who are in good standing. Such special meetings shall be held
within the greater metropolitan Atlanta area, or at such time and place as may be designated by the person or persons
authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least five
days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting,
and no other club business may be transacted thereat. The quorum for such a meeting shall be 20% of the voting members
in good standing.
Section 3. Board Meetings. Meetings of the Board of Directors shall be held one-half hour before a meeting of the club, unless the board has determined that there is no business to transact. Written notice of each such meeting shall be mailed by the
Secretary at least five days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the
Board.
Section 4. Special Board Meetings. The President or a majority of the members may call such meetings of the Board. Notice of such meetings shall be handled in the same manner as the Special Club meetings. Quorum shall be a majority of the Board.
Section 5. Voting. Each voting member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the club at which he is present. Absentee balloting and proxy voting are not permitted at any club meeting or election.
ARTICLE III
DIRECTORS AND OFFICERS
Section 1. Board of Directors. The Board shall comprise the President, Vice-President, Secretary, Treasurer, Immediate Past
President, and two Members-at-Large. All members of the Board must be members in good standing, and all are allowed
to vote in Board meeting. They are elected for one-year terms as provided in Article IV, and shall serve until the next
election, at which time they may be elected once again for the same or a different position. There are no term limits.
General management of the club's affairs shall be entrusted to the Board of Directors.
Section 2. Officers. The club’s officers, consisting of the President, Vice-President, Secretary, and Treasurer shall serve in their
respective capacities both with regard to the club and its meetings and the Board and its meetings.
a. The President shall preside at all meetings of the club and of the Board, and shall have the duties and powers
normally appurtenant to the office of President in addition to those particularly specified in these Bylaws.
b. The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death,
absence, incapacity, or unwillingness to serve.
c. The Secretary shall:
i. keep a record of all meetings of the club and of the Board, and of all matters of which a record shall be ordered
by the club;
ii. have charge of all the club correspondence, and the Corporate Seal;
iii. notify members of the meetings;
iv. notify new members of their election to membership;
v. notify new officers and directors to their election to office;
vi. provide a copy of the minutes of each meeting to the Publications Director within reasonable time for their
publication;
vii. maintain a roll of all members and their addresses; and
viii. perform such other duties as stated in the Bylaws.
d. The Treasurer shall:
i. collect and receive all monies due or belonging to the club;
ii. deposit the same in a bank designated by the Board, solely in the name of the club;
iii. The club’s books of account shall be at all times open to inspection of the Board and the Treasurer shall report
to the membership at every meeting the condition of the club’s finances and every item of receipt or payment not
before reported;
iv. At the annual meeting he shall render an Annual Report of all monies received and expended during the
previous fiscal year;
v. Treasurer shall be bonded in an amount to be determined by the Board, said expense to be born by the club; and
vi. All books of account shall be audited from time to time, and no less than once a year.
Section 3. Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled for the unexpired
term by a majority vote of all the members of the Board at its next regular meeting, or Special Board Meeting. The Vice-
President shall automatically fill a vacancy in the office of President. The resulting vacancy in the office of Vice-
President shall be filled by the Board.
ARTICLE IV
THE CLUB YEAR, ANNUAL MEETING, NOMINATIONS
and
ELECTIONS OF OFFICERS AND DIRECTORS
Section 1. Club Year. The club’s fiscal year shall begin on the 1st day of January and end on the 31st day of December. The club’s
official year shall begin immediately at the conclusion of the election of Officers and Directors, and shall continue
through the next election.
Section 2. Annual Meeting. An annual meeting shall be held June of each year.
Section 3. Nominations for Officers and Directors. During the month of February, the Board shall select a Nominating Committee consisting of three members and two alternates. Only one member of the Nominating Committee may be a member of the Board. Only one alternate may be a member of the Board. The Secretary shall immediately notify the committee members and alternates of their selection. The Board shall name a Chair for the Nominating Committee and it shall be the Chair’s duty to call a committee meeting which shall be held on or before April 1. An alternate may serve only where a
Nominating Committee member is unable to serve.
a. The Nominating Committee shall nominate one candidate for each office and position on the Board, and after
securing the consent of each person so nominated, shall report the nominations to the Secretary in writing. No person
may be a candidate in a club election who has not been nominated.
b. Upon receipt of the Nominating Committee’s report the Secretary shall, before April 15, notify each club member in
writing of the candidates so nominated.
c. Any member in attendance may make additional nominations for Officers and Directors at a May meeting, if the
person so nominated accepts, or if the proposed candidate is not in attendance at the meeting, the Secretary has a
signed statement from the proposed candidate indicating willingness to be a candidate. A meeting in May must
occur.
d. No person may be a candidate for more than one position, and the additional nominations which are provided for
herein may be made only from among those member who have not accepted a nomination of the Nominating
Committee.
e. Nominations cannot be made at the Annual Meeting or in any manner other than as provided in this section.
Section 4. Elections of Officers and Directors. In June, the Officers and Directors for the ensuing year shall be elected by secret
ballot from among those nominated in accordance with Section 3 of this Article. The nominated candidate receiving a
majority of votes cast for each office shall be declared elected. The two nominated candidates for Member-at-Large
positions on the Board who receive the greatest number of votes shall be declared elected. Officers and Directors shall
take office effective immediately following the election, to allow for an orderly transition into office. Each retiring officer
shall turn over to his or her successor in office all properties and records relating to that office within 30 days after the
election. A June meeting must occur.
ARTICLE V
COMMITTEES
Section 1. The Board may appoint standing committees to advance the work of the club in matters such as conformation shows, obedience trials, Spaniel field trials and hunt tests, agility trials, and tracking tests, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board, and are active until dissolved. Special committees may also be appointed by the Board to aid it on
particular projects. Committees are dissolved by a majority vote of the full Board.
Section 2. Any member’s committee appointment may be terminated by a majority vote of the full Board, upon written notice to the appointee of their intent to so act. The Board may appoint successors to those persons whose services have been
terminated.
ARTICLE VI
DISCIPLINE
Section 1. American Kennel Club Suspension. Any member who is suspended from the privileges of The American Kennel Club
automatically shall be suspended from the privileges of this club for a like period.
Section 2. Charges. Any member may prefer charges against another member for alleged misconduct prejudicial to the best interests of the club or the breed. The member must file written charges with specifications in duplicate with the Secretary with a deposit of $50.00 which shall be forfeited if the Board following a hearing does not sustain such charges. The Secretary
shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting. The Board
shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best
interests of the club or the breed. If the Board considers that the charges do not allege conduct which would be
prejudicial to the best interests of the club or breed, it may refuse to entertain jurisdiction. If the Board entertains
jurisdiction of the charges, it shall fix a date of a hearing by the Board not less than three weeks nor more than six weeks
after that. The Secretary shall promptly send one copy of the charges to the accused member by U.S. Mail Certified
Mail/Return Receipt Requested, with a notice of the hearing and an assurance that the defendant may personally appear
in his or her own defense and bring witnesses if he or she wishes.
Section 3. Board Hearing. The Board shall have sole authority to decide whether counsel may attend the hearing, but both
complainant and defendant shall be treated equally in that regard. Should the charges be sustained, after hearing all the
evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present
pursue the following disciplinary actions:
a. written or private reprimand,
b. monetary fine,
c. suspension from all privileges of the club for not more than six months from the date of the hearing, or
d. recommend expulsion to the membership, as detailed below.
In such case, the suspension shall not restrict the defendant’s right to appear at the club meeting which considers the
Board’s recommendation. Immediately after the Board has decided, its findings shall be put in writing and filed with the
Secretary. The Secretary, in turn, shall notify each party of the Board’s decision and penalty, if any.
Section 4. Expulsion. Expulsion of a member from the club may be accomplished only at a meeting of the club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of the Article. Such proceedings may occur at a
regular or special meeting of the club to be held within 60 days, but not earlier than 30 days, after the date of the Board’s
recommendation. The defendant shall have the privilege of appearing in his or her own behalf, though no evidence shall
be taken at this meeting. The President shall read the charges, and the Board’s findings and recommendations, and shall
invite the defendant to speak if they wish. The meeting shall then vote by secret written ballot on the proposed expulsion.
A 2/3 vote of those members present and voting at the meeting shall be necessary for expulsion.
ARTICLE VII
AMENDMENTS
Section 1. Amendments to the Constitution and Bylaws may be proposed by the Board of Directors, or by written petition addressed to the Secretary signed by 20% of the voting membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors, and must be submitted to the club by the Secretary with
recommendations of the Board. A vote on proposed amendments shall occur within three months from receipt of the
petition by the Secretary.
Section 2. The Constitution and Bylaws may be amended by a 2/3 vote of the votes cast by members present at any regular or
special meeting called for the purpose, provided the proposed amendments have been included in the notice of the
meeting and mailed to each member at least two weeks prior to the date of the meeting. Amendments must be voted on by
secret ballot.
Section 3. No amendment to the Constitution and Bylaws that is adopted by the club shall become effective until it has been
approved by the Board of Directors of the American Kennel Club.
ARTICLE VIII
DISSOLUTION
Section 1. The club may be dissolved at any time by the written consent of at least 2/3 of the members in good standing. In case of the dissolution of the club, other than for purposes of reorganization, whether voluntary or by operation of law, none of the assets or proceeds of the club may be distributed to any member of the club. After payment of the debts of the club,
its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of
Directors.
ARTICLE IX
Section 1. The club may send members notification of club meetings, dues notice, minutes, newsletters, and board members
notification of board meetings via email, provided that the member or board member has signed an authorization
agreeing to this method of communication. Such authorization, which is revocable, will also release the club from any
liability should the notification be received late or not received by the member or board member due to circumstances
beyond the club’s control.
ARTICLE X
ORDER OF BUSINESS
Section 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as
follows:
Roll Call
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Report of Committees
Election of Officers and Board (at annual meeting)
Election of new members
Unfinished Business
New Business
Adjournment
Section 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as
follows:
Reading of minutes of last meeting
Report of Secretary
Reports of Treasurer
Reports of Committees
Unfinished business
New business
Adjournment
ARTICLE XI
PARLIAMENTARY AUTHORITY
Section 1. Parliamentary Authority. The rules contained in the most current edition of “Robert's Rules of Order Newly Revised,”
shall govern the club in all cases to which they are applicable and not inconsistent with these Bylaws, and any other
special rules of order the club may adopt.
ARTICLE XII
DATE OF ENACTMENT
Section 1. This Constitution and Bylaws shall become effective, after adoption by the club, upon notice of its approval by the Board of Directors of the American Kennel Club, and shall remain in force as enacted until amended. Any officer or director
serving immediately prior to enactment shall continue to serve until the next regular election.
SO RATIFIED THIS 31st DAY OF JANUARY, 2009.